Progress Reports

Each month the Adult and Older Adult FSPs submit their data from Caminar* which is then compiled by the County into various categories such as enrollment at end of period, gender, age range, ethnicity, residence, psychiatric hospitalizations, incarcerations, homelessness, education and employment. Most of the data are at a point in time, at the end of period (normally the last day of the month) except where indicated that it is the total for the month. The progress reports are discussed at the monthly program management meetings and used to monitor a programs performance.

*Caminar is a data collection program that is used to collect and send data to the State. Data are also available for immediate use by contracted programs and the County for analysis.


Older Adult Support and Intervention System (OASIS) Demographics


FY 10/11 Quarter 1 - Demographics

When analyzing demographic data it is important to capture all members that were served within the given month and not just those that are enrolled at the end of period. At the OASIS program we do just that when analyzing data for Gender Identity, Age, Ethnicity, and many other values. In this report we are utilizing the enrollment at the end of period and total persons served for the reported time frame. (N = Total Members)

When reviewing Graph A, one is able to summarize how many members were served throughout the reporting period. Analyzing this data is a crucial piece when considering member statistics and demographics. There are members that leave the program and return, but this is an expected and a normal part of the recovery process. Statistics like return admission, first time admission, and members discharged are vital pieces of data for program leadership, as well as for the Personal Service Coordinators and medical staff. Knowing more statistical information about ones member is empowering for all parties involved, including the members themselves who drive the recovery process.

As illustrated in Graph B the data that was captured within the Caminar database indicates that there is almost a 50/50 male to female ratio within the OASIS program with a 51.08% female to 48.92% male ratio for the month of September.

Graph C indicates the target population of members who are 60 and over and homeless or at risk of homelessness. There are a few members who are in the 26-59 age range (57 and up), who are receiving services from the OASIS program. These members are enrolled on a case-by-case basis based on their need of services and whether OASIS resources are appropriate for each individual. Members are not automatically excluded based on not meeting the age requirement.

Graph D is a snapshot of all members’ reported ethnicity who were served in September 2010. Within the OASIS program, Personal Service Coordinators are available to meet the needs of members who may not be fluent in the English language. The program offers bilingual Personal Service Coordinators who speak English, Spanish, Vietnamese, and Farsi. Bilingual services are also available in Korean and Tagalog.

Graph E illustrates a breakdown of members residential placements at the end of period. The categories above are situational, i.e., they are contingent on each individual circumstance – Room and Board can both be Transitional Housing and Permanent Housing depending on that participant’s situation. Within the Other classification, those who are either incarcerated, homeless, hospitalized, or missing in action (MIA) are captured here.

The OASIS Housing Coordinator assists and empowers participants in securing housing that meets their individual needs.

Graph F illustrates a breakdown of members residential funding at the end of period. The categories above speak to the members housing funding arrangement. Categories such as FSP subsidy are important to further break out into Partial and Complete in order to get a clearer picture of the members financial stability as it relates to their housing. One is also able to identify members who progress from needing full FSP subsidy to only needing partial assistance, which is a very positive outcome for the member. Without this, one would not clearly identify these member milestones while on their recovery journey.

The data on the left of Graph G specifically analyzes psychiatric hospitalizations, while the data on the right specifically analyzes medical hospitalizations. The data shows there were equal psychiatric and medical hospitalizations for the reporting month. The data also suggests that total episodes for both the psychiatric and medical hospitalizations match the total members hospitalized; it is important to note that the total episodes can at times be greater than the total members as some members are hospitalized multiple times within the given month.

Given the specific needs of the OASIS population it is also important to review and analyze medical hospitalizations in order to ensure that our member’s needs are met, and there are no obstacles to their overall recovery.

Graph H illustrates the total number of members, episodes, and days of incarceration for the OASIS program. When analyzing this data it is crucial to break out total episodes from total members incarcerated, as members may be incarcerated multiple times in the month. Analyzing both sets of data provides a more accurate reflection of not only incarcerations, but also of recidivism for the time period.

When analyzing number of days incarcerated for the time period, one must also remember to calculate an amount for total possible incarceration days. Doing so will provide a more accurate perspective in regards to a positive or negative outcome.

Graph I indicates the number of members actively enrolled in an educational setting, this includes members that may have been discharged from the program within the month. As a result this data is based on total members served and not members enrolled at the end of period. Given that OASIS serves an older adult population, it is important to recognize that returning to school may not be a goal for many of the participants.

There were a total of 210 in-school days recorded for the seven members who were engaged in an educational setting (independent of the OASIS program) for the reporting month.

Graph J indicates the number of members that are actively engaged in an employment setting, this includes members that may have been discharged from the program within the month. As a result this data is based on total members served and not members enrolled at the end of period. Given that OASIS serves an older adult population, it is important to recognize that returning to the workforce may not be a goal for many of the members. Thus, it is valuable to capture the engagement of members who volunteer out of, and within the OASIS Activity Center. The volunteers within the Activity Center are encouraged to take on daily responsibilities in an effort to aid and boost the members comfort level and increase their engagement with other peers and their Personal Service Coordinator.