Birth & Death + How to Obtain Certificates

Birth Certificates

Find out who can request certified copies of birth / death certificates.

Birth Certificates


Birth Certificate

Birth & Death Registration provides certified copies of birth certificates for events occurring within 30 days of birth.

For hospital births, a certified copy of the birth certificate will be available for purchase after the original certificate has been registered, usually within 15 days after birth. For home births, a certified copy of the birth certificate will be available for purchase after in-person registration of the original certificate has been completed at the Birth and Death Registration office.


How to Register a Birth

Children born in a hospital will be automatically registered. If your child was born at home, you must register the birth at the Birth & Death Registration office. Please call to schedule an appointment at (714) 480-6712. You will be informed as to which documents to bring with you. These documents will be used to verify proof of pregnancy and residence.


Obtaining a Birth Certificate in Person

Certified copies of birth certificates within 30 days after a birth occurring in Orange County may be purchased in person at the Birth and Death Registration office located at:

1200 North Main Street
Suite 100-A
Santa Ana, CA 92701
View Map

Payment can be made by cash, personal check, cashier's check or money order. The fee for each certified copy of a birth certificate is $28.00.

Copies of birth certificates requested more than 30 days after the birth may be obtained from the Orange County Clerk-Recorder Department.


Obtaining a Birth Certificate by Mail

Certified copies of birth certificates may be purchased by mail within 30 days of a birth occurring in Orange County. The fee for a birth certificate is $28.00. Please include a stamped, self-addressed business-size or manila envelope with your order.

Select an option below to print the application form (PDF file):

The form must be completed, notarized and returned with your payment to:

County of Orange Health Care Agency
Birth and Death Registration
P.O. Box 234
Santa Ana, CA 92702-0234

Please send Fed-Ex or certified mail to:

1200 N. Main St.
#100-A
Santa Ana, CA 92701

For further information, please call (714) 480-6700.

Note: For birth certificates involving a legal name change, please contact the State of California Department of Health Services at (916) 445-2684.

Obtaining a Birth Certificate After 30 Days of Birth

Certified copies of birth certificates may be purchased in person or by mail from the County of Orange Clerk-Recorder if the birth occurred in Orange County.

County of Orange Clerk-Recorder provides certified copies of birth certificates for events dating back to 1889.

You can access their web site at www.ocrecorder.com or call them at (714) 834-2500.


How to Amend a Birth Certificate

To correct information on a birth certificate, other than a name change, you must submit an affidavit to the State Office of Vital Records. Birth and Death Registration can aid in the process. Please call for assistance at (714) 480-6700. Affidavits are sent to the State Department of Vital Records in Sacramento for processing and may take as long as 8 months to be completed. The corrected birth certificate will be more than one page because the original certificate cannot be altered.

Changing the name on the birth certificate must be completed through the court system. The child's last name can be changed to the last name of the natural father by both parents completing an "Acknowledgment of Paternity" form and a "Declaration of Paternity" form for births since 1997.

If the parents of a child are not legally married, the father's name will not be added to the birth certificate. The father may have his name placed on the birth certificate by either having the Declaration of Paternity and an Acknowledgment of Paternity forms signed by both parents or by going to court. Birth and Death Registration can provide you with both of these forms. A fee of $23.00 is payable to the State Office of Vital Records when submitting an Acknowledgment of Paternity form. There is no fee for submitting a Declaration of Paternity form and it is required for all births that occurred since 1997. Declaration of Paternity forms are available at no charge from:

  • The hospital where the baby was born
  • Orange County Department of Child Support Services
    1055 North Main Street
    1st Floor
    Santa Ana, CA 92701
    (714) 347-8118
  • All District Attorney offices
  • Courts
  • County welfare department offices
  • Offices of local registrars of births and deaths

Death Certificates

Find out who can request certified copies of birth / death certificates.

Death Certificates


Death Certificate

Birth & Death Registration provides certified copies of death certificates for events occurring within 30 days of death.

A certified copy of a death certificate will be available for purchase after the original certificate has been registered, usually within 10 days after death.

Obtaining a Death Certificate in Person

Certified copies of death certificates within 30 days after a death occurring in Orange County may be purchased in person at the Birth & Death Registration office located at:

1200 North Main Street
Suite 100-A
Santa Ana, CA 92701
View Map

Payment can be made by cash, personal check, cashier's check or money order. The fee for each certified copy of a death certificate is $21.00 each.

Copies of death certificates requested more than 30 days after the death may be obtained from the Orange County Clerk-Recorder Office.

Obtaining a Death Certificate by Mail

Certified copies of death certificates may be purchased by mail within 30 days after deaths occurring in Orange County. The fee for a death certificate is $21.00 each. Please include a stamped, self-addressed business-size or manilla envelope with your order.

Select an option below to print the application form (PDF file):

The form must be completed, notarized and returned with your payment to:

County of Orange Health Care Agency
Birth and Death Registration
P.O. Box 234
Santa Ana, CA 92702-0234

Please send Fed-Ex or certified mail to:

1200 N. Main St.
#100-A
Santa Ana, CA 92701

For further information, please call (714) 480-6700.

Obtaining a Death Certificate After 30 Days of Death

Certified copies of death certificates may be purchased in person or by mail from the County of Orange Clerk-Recorder if the death occurred in Orange County.

County of Orange Clerk-Recorder provides certified copies of death certificates for events dating back to 1889.

You can access their web site at www.ocrecorder.com or call them at (714) 834-2500.

How to Amend a Death Certificate

Contact the County of Orange Health Care Agency Department of Birth and Death Registration by telephone at (714) 480-6700 to request a free copy of Form VS-24, Affidavit to Amend a Record.

If applying by mail, send your request to:

County of Orange Health Care Agency
Birth and Death Registration
Post Office Box 234
Santa Ana, CA 92702-0234

Please include the following information with your request:

  • Name of the deceased
  • Date of death
  • Information to be corrected

Instructions for completing the form are on the reverse of the form.

There is no fee to correct errors on death certificates if the correction is made prior to one year of the date of death. All corrections made after one year of the death are $20.00. This fee is included with the application and mailed to the Office of State Registrar in Sacramento.

Once you have completed the form, mail it, along with any required fees, to:

Office of Vital Records – M.S. 5103
P. O. Box 997410
Sacramento, CA 95899-7410

Processing corrections to a death certificate will take approximately three to four months. After the correction has been made in Sacramento, you may purchase certified copies from Birth and Death Registration in Santa Ana.

Please note that not all items on a death certificate may be changed with this form.

Please contact Birth & Death Registration if you have any further questions at (714) 480-6700.


How to Obtain a Certified Copy of a Birth or Death Certificate

Certificates can be purchased in person at our office or through the mail. Please see below for detailed instructions.

Walk-in Customers To purchase a birth or death certificate in person, you will need the following:
  1. Application for Vital Record English and Spanish
    • If purchasing a certificate in person, do not complete or notarize the second page of application.
  1. A valid government-issued photo identification
    • I.D. must be for the individual purchasing the record.
    • We do not accept expired identification.
  1. Pay fee ($28.00 per copy for birth certificates and $21 per copy for death certificates)
    • For walk-in customers we accept: cash, check, cashier’s check, money order and credit/debit.
Note: If no record is found, Health and Safety Code (H&SC) 103650 requires our office to retain the fee and issue a Certificate of No Public Record.


Mail-in Customers To purchase a birth or death certificate through the mail, you will need the following:
  1. Application for Vital Record English and Spanish
  2. Notarized Sworn Statement (page 2 of application)
  3. Pay fee ($28.00 per copy for birth certificates and $21 per copy for death certificates)
    • For mail-in customers, we accept check, cashier’s check or money order.
    • Do not send cash.
    • Checks should be made out to: Orange County Health Care Agency or OCHCA.
Note: If no record is found, Health and Safety Code (H&SC) 103650 requires our office to retain the fee and issue a Certificate of No Public Record.
  1. Stamped, self-addressed envelope (business size or manila envelope)
  2. Mail all items to:

County of Orange Health Care Agency
Birth and Death Registration
200 W. Santa Ana Blvd., Suite 100-B
Santa Ana, CA 92701


Affidavit of Homeless Status for a Fee Exempt Copy of a Birth Certificate
Pursuant to Health and Safety Code Section 103577, each local registrar or county recorder shall, without a fee, issue a certified record of live birth to any person who can verify his or her status as a homeless person or a homeless child or youth. This affidavit must be used for the purpose of requesting a fee exempt certified copy of a Certificate of Live Birth only. The Affidavit of Homeless Status for a Fee Exempt Copy of a Birth Certificate is to be completed by a “homeless services provider.”